Probation and Dismissal

Policy for CDS Graduate Students

Because our Department is highly selective in the admission process, the overwhelming majority of students who begin the Master’s (MA) and AuD program matriculate on time. However, for a variety of reasons, a student may experience difficulty at some time during his or her program and this may result in one or more probationary semesters. In most cases, this situation is resolved favorably by the provision of support and guidance.

Below are the specific policies and procedures governing the probationary process.  Faculty reserve the right to make adjustments to the procedures outlined below on a case-by-case basis.  Immediate termination of clinical practicum and/or dismissal from the graduate program can occur at any time for a HIPAA violation or for an ethical/legal violation.

Probation and Dismissal Policy for CDS Graduate Students

1. Students may be dismissed from the MA or AuD CDS graduate program at the Department’s discretion, based on documented unsatisfactory performance, including performance at externship placements.

2. Students will be placed on Academic Probation during the semester following any semester in which his or her grade point average (GPA) fell below a 3.0. During this probationary semester, the student will consult on a regular basis with his or her assigned academic mentor who, with input from others, will develop an academic action plan. If a student does not achieve a 3.0 average during the probationary semester, he or she will be dismissed from the program.

If a student registers for classes in Summer I, II, or both, then a student’s academic probationary semester begins in the Summer session.  However, because of the limited credits offered during the Summer sessions, the student's academic probationary period will include the Summer courses and the following Fall semester.  If a student does not achieve a 3.0 average during this probationary period, he or she will be dismissed from the program.

Across the entire graduate program, the maximum number of academic semesters in which the student’s GPA can fall below the 3.0 average is two, with each followed by a probationary semester.  These two semesters may or may not be consecutive.  If a student falls below this minimum grade point average for a third semester, he or she will be dismissed from the program without a probationary semester.

3. Students will be put on Clinic Probation during the semester following any semester in which overall clinical performance was considered unsatisfactory. Students will receive an individual review from each assigned supervisor (from within the UB Clinic and/or an Externship site). To receive an overall grade of “satisfactory” on the grade report, students must receive a satisfactory grade from every assigned supervisor. During this probationary semester, the student will consult on a regular basis with his or her assigned clinical mentor who, along with input from others, will develop a clinical action plan. If the student receives an overall “unsatisfactory” clinical grade during the probationary semester, he or she will be dismissed from the program.

  • Students will be responsible for maintaining a regular clinic caseload for MA students and regular sessions for AuD students, during the probationary semester
  • During the probationary semester, a clinical action plan will be put into place to help the student improve and to monitor clinical performance.
  • Students will not be permitted to participate in any externship placements until they achieve satisfactory performance in the UB Speech, Language, and Hearing Clinic in the semester directly preceding their externship placement.

A student may have a maximum of two semesters of unsatisfactory clinical performance during their entire clinical program.  These two semesters may or may not be consecutive. If a third semester of unsatisfactory performance occurs at any point (within the UB clinic or at an external clinical site) the student will be dismissed from the program.

  • For these purposes, each externship placement is considered equivalent to one clinical semester.

In cases where there is a discrepancy among clinical faculty in the assignment of a semester- final grade, the following will apply:

  • If any clinical faculty member assigns the student a final grade of unsatisfactory for overall performance, that (unsatisfactory) grade will be reflected on the grade report. All hours associated with that or those (unsatisfactory) case(s) will remain unapproved and will not be counted in the student’s total hours earned.
  • Should one or more supervisors assign the student a satisfactory grade during this same semester, the hours associated with that or those cases will be approved and will be counted in the student’s total hours earned.

If a student is placed on both academic and clinical probation during the same semester, this will count as two probations and two separate action plans will be developed.  If an unsatisfactory semester occurs during the externship, the student will be required to participate in a remedial plan, developed by the Externship Coordinator and Clinical Director.  Depending on the circumstances, this plan may require that the student return to the UB Clinic for additional clinical assignments. It is important to recognize that if a student receives an unsatisfactory grade during an externship experience he or she will be required to perform at least one additional (full) externship placement, irrespective of the number of clinical hours he or she has earned. This will extend the student’s time in the program.