University at Buffalo (UB)
Design
Create an impact with visuals that convey the brand and message. We can design dynamic materials that promote your department, programs and activities.
Design includes:
For all design requests, please submit a communications request at least 6-8 weeks before the completion date.
Microsoft Word templates, email signatures, virtual backgrounds and more are available for departmental use and quick turnaround projects. These downloadable templates include best practices and step-by-step instructions on using the template to ensure consistency across the College.
Example of a virtual background.
We design printed promotional materials, including posters, postcards, brochures and other collateral. Once you have identified your needs and idea, submit a communications work order and we'll contact you shortly.
Print Vendors
We recommend using Print Services for your printing needs like black and color copies, posters, business cards, department letterhead, envelopes and more.
Examples of printed promotional items.
Unique Printing
Contact the Marketing and Communications team for larger runs, non-traditional sizing and college print pieces to learn more about outside print vendors and processes.
Sometimes known as promo gifts, giveaways or "swag," promotional products are customized UB merchandise that are a great way to celebrate school spirit and promote your department. Submit a communications work order for merchandise designs and guidance on ordering products from approved licensed vendors.
Examples of UB merchandise.
All orders must be approved by UB Trademarks and Licensing, including exact reorders. Here are steps to ensure purchasing your order goes smoothly.
1. Choose an approved vendor
Research and select a vendor from the approved vendor list.
Each vendor specializes in different products and items. If there is not a vendor on this list that will meet your needs, you may request to use an unlicensed vendor from UB Trademarks and Licensing. However, please note that an unlicensed vendor can only accept one order from one UB department or office within each calendar year. If you want to purchase an item from an unlicensed company, please first contact UB Trademarks and Licensing at UBTrademarks@buffalo.edu.
2. Start designing
Once you’ve selected the item(s) you want to purchase, submit a communication request with the product link(s) so the Marketing and Communication team can customize your item(s) before purchasing.
✏️ Note: Please submit a communications request at least 6-8 weeks before needing the product in hand.
3. Complete the UB trademarks request form
Your licensed vendor may help you fill out the UB trademarks request form when you purchase your merchandise, but it is ultimately the responsibility of the department to make sure it's completed.
✏️ Note: When filling out, please include info regarding the funding source, the group/department you are affiliated with, and if you are selling the item, which includes fundraising or selling at cost.
4. Submit a request to UB Trademarking and Licenses
Your licensed vendor may submit the trademarks request form and the product item proof to the UB Trademarking and Licenses office. If they don't, you're responsible for emailing the form and proof to UBTrademarks@buffalo.edu. You will receive a response within two business days of your submission, and in most cases, we will respond the same day.
✏️ Note: You'll need to fill out and submit a request for each item you're purchasing.
5. Finalize your order
Once your request is approved, you and the selected vendor will be notified via email so that you can proceed with production.
✏️ Note: You should submit this trademark approval with the purchasing request to the appropriate procurement office. This includes all funding sources (state, UBF, RF, etc.) and procurement methods, including procurement card (P Card), ShopBlue and eReq. Your licensed vendor should keep this trademark request form for auditing purposes.
6. Inspect your items upon arrival
Compare the items you received to the approved trademark design. If there are any discrepancies, please contact the vendor. If the error affects any university trademarks, please contact the Trademarking and Licenses office immediately.
Integrating the brand throughout the department's physical spaces will help add visual interest to a space and create a cohesive look that makes a memorable impression on students, faculty, staff and visitors.
Submit a communications work order to get started on your environmental graphics project.
Example of the Department of Physics environmental design.
Before you begin:
Please review these guidelines before starting your environmental project – whether that’s redesigning a space or creating new graphics.