Course Scheduling Team

Team Description

All schedulers in the College are members of the Scheduling Team and work together to provide strategic course scheduling by:

  • promoting effective scheduling practices
  • ensuring that courses are scheduled in a way that allows the College to maximize student enrollment
  • enhancing student access to courses by identifying and avoiding conflicts between classes offered in departments that draw on the same student population. 

Team Members

Team Lead: Stefanos Papazaharias

The duties and responsibilities of the Course Scheduling Support team focus on departmental course scheduling through the following actions:

  • In conjunction with the department Chair, or program Director, the Director of Graduate Studies, and the Director of Undergraduate Studies, schedulers input all required course and exam information in HUB for a given semester, including the summer and winter session, in accordance with the university scheduling calendar. 
  • The accuracy of the information entered in HUB is very important. Please double check all HUB entries for accuracy.
  • Determine the courses needed to be offered each semester and set enrollment capacities using OIA and historical enrollment data to ensure that course sizes meet student demand. Check with the Scheduling Team Lead on this.
  • Schedule courses during standard times. (See the Course Scheduling Framework)
  • Use department space to schedule classes whenever possible.
  • Utilize EMS to list and book department space for all course related and departmentally sanctioned events.
  • After the schedule is rolled in HUB for the upcoming term, follow up with central scheduling and submit your priority seating requests.
  • Monitor the course seating process closely and make necessary scheduling adjustments for courses that may be left unseated. Be proactive in this process and intervene with central scheduling to ensure that courses are seated as requested. 
  • Review the course schedule for accuracy before it is made public.
  • After registration for a specific term begins, monitor enrollment in courses and adjust course capacities as needed. If courses fill, add seats if room sizes allow it or add new sections. 
  • Courses with low enrollment need to be brought to the attention of the department Chair or program Director and discussed with the relevant instructor. The College has a minimum enrollment policy which calls for a minimum enrollment of 21 in undergraduate courses. If a low enrolled course needs to be cancelled, the cancellation should be done early in the registration process to give ample time to the affected students to select another course. 
  • Keep up to date on scheduling procedures and practices.