The Reimbursement and Procurement (RP) team initiates transactions in both Concur and ShopBlue on behalf of faculty and staff for reimbursements and procurement needs within the College. This team also provides helpdesk services for all questions related to travel, reimbursement and procurement.
Team Roll Out: November 2022 | Team Operational: February 2023
Team Lead: Kim Brown
Team Members:
Reimbursement and Procurement Specialists
Reimbursement and Procurement Team | CAS Department/Office |
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Summary of support:
| Remaining in Department:
|
Point of contact to assist all employees with Concur preapproval and reimbursement submissions. Collect the required forms and receipts for reimbursement. | Contact team in advance of booking travel if preapproval support is needed. Set up RP team members as delegates in order to facilitate preparation of Concur travel booking and reimbursement transactions. |
Provide Travel Support for a variety of questions and processes including assistance with Concur navigation as well as questions related to booking travel in Concur and the Allowable Use of Funds Policy. Requests for support can be made through both email and phone. | Contact team in advance of booking travel with any policy and procedure questions. |
Card support in the case of turnover or coverage gaps. College-wide push for card holders in department support staff. | The department manages and facilities travel itinerary with perspective campus visitors. RF travel can be booked using Stovroff and Taylor Travel travel agency after establishing a Business Travel Account. |
Reimbursement and Procurement Team | CAS Department/Office |
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Summary of support:
| Remaining in Department:
|
Handles the purchasing of all commodities and services for the College community utilizing various funding sources within the ShopBlue System. | Contact the RP team before procuring items to ensure compliance with Allowable Use of Funds Policy, purchasing thresholds, allowable confirming received commodities, and all other procurement related questions. |
Manage communications between departments and Central Procurement, utilizing State, RF and UBF purchasing guidelines. | Utilize the team email or phone to contact with questions. |
All Procurement Requests, must include:
For ShopBlue Procurement Requests, please also include:
For ShopBlue Payment Requests, please include:
For ShopBlue Standing Orders, please include:
For Lab Animal Requests, please include:
For Travel Pre-Approval Requests, please include:
For Travel Reimbursement Requests, please include:
For Non-Travel Expense Reimbursements, please include: